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Nationwide Hazardous Management

GDPR Policy

Statement of Policy

The company is committed to the principle to ensure compliance with the General Data Protection Act (Regulation (EU) 2016/679) and to ensure that Woods Building Services Ltd t/a AA Woods discharges all of its legal obligations in this respect. The General Data Protection Regulation (GDPR) will apply in the UK from 25 May 2018. AA Woods is required to process relevant personal data regarding members of staff, applicants and their siblings, alumni and customers as part of its operation and shall take all reasonable steps to do so in accordance with this policy.

Principles of the General Data Protection Regulation (GDPR)

The Company shall so far as is reasonably practicable comply with the General Data Protection Principles contained in the Data Protection regulation to ensure all data is;

  • processed lawfully, fairly and in a transparent manner in relation to individuals

  • collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes

  • adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed

  • accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that is inaccurate, having regard to the purposes for which they are processed are erased or rectified without delay

  • kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data is processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals

  • processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures

General provisions

  • This policy applies to all personal data processed by AA Woods

  • The Responsible Person shall take responsibility for AA Woods’ ongoing compliance with this policy

  • This policy shall be reviewed at least annually

  • Woods has registered with the Information Commissioner’s Office as an organisation that processes personal data. ICO Reference number Z2835228

Lawful, fair and transparent processing

  • To ensure its processing of data is lawful, fair and transparent, AA Woods shall maintain a Register of Systems

  • The Register of Systems shall be reviewed at least annually

  • Individuals have the right to access their personal data and any such requests made to AA Woods shall be dealt with in a timely manner 

Lawful purposes

  • All data processed by AA Woods must be done on one of the following lawful basis: consent, contract, legal obligation, vital interests, public task or legitimate interests

  • AA Woods shall note the appropriate lawful basis in the Register of Systems

  • Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data

  • Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in AA Woods’ systems

Data minimisation

  • AA Woods shall ensure that personal data is adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed

Accuracy

  • AA Woods shall take reasonable steps to ensure personal data is accurate

  • Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date

Archiving / removal

  • To ensure that personal data is kept for no longer than necessary, AA Woods shall put in place an archiving policy for each area in which personal data is processed and reviewed annually. QMF0181 – Archiving records retention list

  • The archiving policy shall consider what data should / must be retained, for how long, and why

Security

  • AA Woods shall ensure that personal data is stored securely using modern software that is kept-up-to-date

  • Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information

  • When personal data is deleted this should be carried out safely such that the data is irrecoverable

  • All data on the ‘N’ drive is automatically backed-up daily to an off-site facility for disaster recovery solutions, with a back-up manually taken on site by the Compliance Manager at least on a weekly basis

Breach

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, AA Woods shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO and the clients whose data has been affected. 

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Asbestos the Facts
Asbestos is a naturally occurring fibrous material regularly used in building work from the 1950’s up until the late 1990’s. Any building built or refurbished before the year 2000 may contain asbestos. Asbestos was often used as an insulation and fire-proofing material and is regularly found in products such as ceiling tiles, pipe insulation, boilers, sprayed coatings and garage roofs. There are three main different types of asbestos, chrysotile (white), amosite (brown) and crocidolite (blue). Removing asbestos is particularly dangerous as the fibres become harmful when disturbed and released into the atmosphere. The risk of releasing these dangerous fibres is particularly high without proper training, equipment and control measures and if handled incorrectly and inhaled can cause serious asbestos related diseases. It can take as little as 10 years and up to 50 years to develop these diseases depending on exposure. Asbestos exposure causes 5,000 deaths every year, vastly more than the number of people killed on UK roads.
Technology
We operate a business platform that standardises the way our staff undertake business critical tasks, providing them with the necessary tools to aid them in completing their job more efficiently. Each site team are assigned a 'tablet' hand held device which allows them to access all work instructions and relevant documentation required for the task. This platform streamlines the management of the asbestos contract processes and adherence to sector legislation. Planned and responsive works such as risk assessments, re-inspections, asbestos removal and containment are effectively scheduled and managed. The system digitally deploys compliance checklists and records key data on ACM's, air testing, waste consignment, exposure rates, H&S, staff training and sustainability. A centralised management dashboard allows multiple sites to be monitored in real time. Records of scheduled works are updated instantly. Clearance certificates are issued and distributed at the touch of a button.
Skills and Training
We recognise the value and importance of providing opportunities to staff to develop their job-related knowledge and skills and expects that with development and training individual effectiveness and motivation will increase. All staff are continuously assessed through audit and competency checks carried out by our Compliance Team, Managers and Site Supervisors. This information is gathered to enable us to produce a relevant training needs analysis (TNA) programme delivered using our state of the art training facility to ensure that all individuals' needs are met.
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1994

Established

Proud members of

Over 130

Directly employed trade operatives